SEF Systems

Make It Easy

The all-in-one HR platform

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Stop losing money because of time-tracking errors.

Centralize schedules, time tracking, and compliance in one platform.
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Schedules, extra staff, hours… how much time are you losing each week?

A solution designed for businesses and HORECA.
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Choose what you want to explore

🧩 Everything is brought together on a single platform to simplify your management.

BASE

Multi-site planning, auto-filled certificates, leave management, reports & e-signature, etc.

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L-GAV (HORECA)

Built-in L-GAV engine: balances, premiums, rest periods — ready for inspections.

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AI HR Assistant

Natural search, summaries, smart alerts, and proactive compliance.

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HR PORTAL

Staff statistics, leave monitoring, birthdays, skills, alerts.

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PROJECT

Project management, phase tracking, real-time monitoring, and work statistics by project.

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PAYROLL

Payroll cost details, full salary statements, and ISO conversions.

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Optimize working time management with a modern, intuitive, and above all easy-to-use solution.

⏱️ Take back control of time, without paperwork.

No more Excel sheets, missed clock-ins, or L-GAV calculations. Manage attendance, schedules, documents, signatures, projects, and payroll — with built-in compliance and an AI HR Assistant.

⏱️ SEF Systems simplifies your daily operations

Smart time tracking, dynamic scheduling, automated reports, and built-in compliance (Labour Act/Ordinances, L-GAV). Say goodbye to errors, duplicate entries, and time-consuming manual tasks.

📊 Gain efficiency, peace of mind — and stay compliant in every situation.

With SEF, every minute counts: for your teams, your projects, and your margins.

The all-in-one HR platform to manage time, teams, and payroll

Centralize attendance management, scheduling, the HR portal, electronic signature, official certificates, projects, and payroll… in one simple and modern platform.

👉 REQUEST YOUR DEMO AND DISCOVER A NEW WAY TO MANAGE TIME.

SAY STOP TO RECURRING PROBLEMS

We solve everyday pain points, not just features.

No more unmanageable Excel files
Missed or incorrect clock-ins — corrected and tracked
Schedules that change — updated in one click
L-GAV & Labour Act/Ordinances compliance — auditable proof
Costs under control — time tracking by project
Multi-site — governance and customized roles

NEW — AI HR Assistant

Your intelligent HR interface: find, understand, secure.

An integrated copilot within the platform, in French, to speed up your HR tasks and secure your compliance.

Natural search: “Show me Marie’s overtime in August”
Automatic employee summaries
Proactive compliance: Labour Act/Ordinances, L-GAV — contextual advice and reminders
Smart alerts: time-tracking anomalies, missed rest periods, overtime, expiring documents

PERFECT FOR ALL INDUSTRIES

Flexible and modular: adapts to your size and sector.

Restaurants
Garages
Hotels
Schools
Offices
Medical centers

One platform, activatable modules

Activate on demand: time, schedules, payroll, and compliance — according to your needs, when you need them.

Start with the common base: smart time tracking (badge, mobile, biometrics), visual scheduling, HR portal, e-signature, and pre-filled official certificates. Everything is centralized, traceable, and easy to manage.

HORECA? Activate the ready-to-use L-GAV module: continuous +/- balances, premiums (night/Sunday/public holidays), automatic checks (breaks, rest periods, max durations), and inspection-ready summaries.

🧩 Common base (all sectors)

Centralized HR portal : employee files, documents, roles & detailed permissions.
Assisted scheduling : by site, team, skills, and constraints.
Employee self-service : leave, adjustments, changes, manual time entries with workflows.
Real time & alerts : attendance, absences, lateness, early departures.
Configurable hour accounts : overtime/additional hours, hour bank, compensation/RTT.
Reports & dashboards : by period/site/team/project; Excel/PDF exports.
E-signature : reports & documents (amendments, notes, receipts).
Official certificates : pre-filled (current templates).
Payroll exports : Winbiz, Crésus, etc.
SEF Project : project/phase tracking, budgets, workload vs actual.
Compliance & security : audit log, GDPR, Labour Act/Ordinances compliance.
Multi-establishment : group view, governance, and granular permissions.
Mobile : geolocated clock-in, authorized zone, optional photo capture.

⚖️ L-GAV Module (Hospitality & Catering)

Built-in L-GAV engine : +/- balances, compensatory rest, vacations, holidays — continuous calculation.
Automatic calculations : individual activity rate & weekly establishment hours.
Premium pay : night/Sunday/public holidays (configurable).
Service-oriented scheduling : split shifts, multi-role, seasonal workers & extras.
Inspection-ready L-GAV summaries : monthly recaps + cumulative balance since start date.
E-signature & audit : signed timesheets, validation log.
Payroll exports : Hotela+
Checks & alerts : max durations, mandatory breaks, rest, overtime.

MULTI-SITE MANAGEMENT

Simplify efficiency, maximize results.

Centralize the management of your sites while keeping a clear view of each one. Manage multiple establishments from a single interface, with fully customizable access rights and roles.

Manage all your establishments on one platform… as if each had its own!

👥 Tailored permissions

Define exactly what each administrator can see or do: view, create, edit, delete — everything is under control.

👑 Global view for supervisors

Your multi-site managers can see all establishments at a glance and filter by entity as needed.

✅ Simple, secure, and 100% customizable

Whether you manage 2 or 20 sites, the solution adapts to your organization and saves you valuable time.

SEF Share Space

Distribute, sign, archive — friction-free.

Drag and drop your reports into the platform: they are automatically sent to the relevant employees for e-signature and archiving.

📁 No more manual sending and forgotten documents: everything is centralized, traceable, and fast.

🔄 How it works:

- Automatic distribution of reports to be signed
- Personal workspace “In progress” for each employee
- Electronic signature in one click + download
- Automatic filing in “Signed”
- Administrator view of signed / pending documents

SEF PORTAL & AI HR ASSISTANT Extension

Intelligent HR portal: statistics, monitoring, and real-time alerts with our AI HR assistance

📌 Key features

Staff statistics: gender distribution, age groups, seniority, full-time/part-time.
Leave monitor: live balances, pending requests, absence planning, overlap detection.
Upcoming birthdays: list of upcoming events and automatic notifications.
Skills filter: quick search by skill to build teams (site, project, department).
Customized hour balances: calculation rules specific to your company (overtime, negative hours, compensation, rest).
Dashboards & alerts: key indicators, thresholds, and alerts (lateness, excess hours, missing supporting documents).
AI HR Assistant: instant answers, multi-data search, compliance recommendations, and much more...

🎯 Result: instant visibility and faster decisions — without Excel.

SEF PROJECT Extension

Manage time by project: construction, architecture, engineering, services.

📌 Key features:
- Real-time tracking of ongoing projects
- Precise assignment of employees and phases
- Detailed statistics by project, phase, employee
- Global analysis by period (day, week, month, project)
- Multi-project view to compare workloads and budgets

🎯 Gain visibility, accuracy, and performance — from quote to final review.

SEF PAYROLL

Manage payroll from A to Z: fixed salaries, hourly workers & extras — L-GAV compatible.

📌 Key features:

Total payroll mass : overall view, budgets, employer contributions.
Hourly employees & extras : time tracking, premiums (evening/night, Sunday, public holidays), overtime.
Payroll statements : monthly, quarterly, yearly, or custom period.
Deductions & social contributions : AHV/IV/EO, unemployment insurance, pension fund, accident insurance, withholding tax, etc.
Advances & prepayments : management, tracking, and automatic payroll allocation.
Expense reports : approval, reimbursement, and direct payroll integration.
Bonuses & deductions : 13th salary, bonuses, allowances, uniforms, meals, occasional adjustments.
L-GAV-adapted version : minimums, supplements, hour banks, and sector-specific rules.
Detailed analysis : by employee, department/cost center, and period; Excel/CSV exports.
Bank exports : ISO 20022 files (pain.001) for salary transfers.

🎯 Reliable, compliant, and fast payroll — from calculation to bank transfer.

OUR TIME CLOCKS

Fast, secure, and smart

Time-tracking devices equipped with the best identification technologies for a smooth, fast, and reliable experience.

📸 Smart capture (option)

A photo can be taken at the time of clock-in to verify work attire and shift start. This option can be disabled according to your preferences.

🔐 Available technologies:

- Facial recognition (Face ID)
- Biometrics (fingerprint)
- Palm recognition
- RFID/MIFARE badges
- Personal code (keypad)

⚡ Fast and secure identification, even during busy periods.

OUR MOBILE APPS

Time tracking at your fingertips

Your employees manage their time easily, wherever they are.

🛰️ Instant clock-in with geolocation

- Fast clock-in from smartphone
- Exact address displayed at the time of clock-in
- Authorized zone configurable (or unrestricted)
- Photo capture available (optional)

📆 Mobile HR features:

- View your schedule in real time
- Submit requests (leave, manual time entry, schedule changes…)
- Check your hours and balances

📲 Simple, fast, efficient — autonomy for teams, control for the company.

There are still many features left to show you!

We have only scratched the surface of the platform’s potential. The best way is to try it: request an online demo and then test the platform yourself — form your own opinion.

Compliant with labour law — L-GAV included

The practical solution for managing your workforce and taking back control of time, with time tracking, scheduling, and flexible reports. Make room for compliance with working time regulations.

OBLIGATION TO RECORD WORKING TIME
Article 46 of the Labour Act requires the employer to make available to the authorities the registers and documents necessary for enforcing the law and its ordinances. Ordinance 1 (art. 73) specifies daily and weekly working hours (including compensatory and overtime work) as well as breaks of half an hour or more.

GDPR & FADP compliant service

With our system, record hours and attendance via RFID, biometrics, or facial recognition. The choice of identification methods and consent settings makes our devices compliant with European (GDPR) and Swiss (FADP 2023) legislation. High-precision sensors (500 dpi), contactless RFID readers, and dual 3D cameras ensure secure, accurate, and immediate identification.